Chronology of the PhD study


If you have not applied for a PhD stipend you will need to fill out the application for enrollment found under forms and templates.

Preparation of a PhD study plan

No later than 2 months after enrollment the PhD student must upload a PhD plan for approval through the PhD manager portal. The PhD plan is prepared by the PhD student in co-operation with the principal supervisor.
This provisional outline of the PhD programme must satisfy the requirements of the general programme for the particular field of research in which the applicant wishes to participate. It is a precondition that research in the chosen area takes place within the Faculty. The PhD study plan must follow the template found here.

Preparation of an updated PhD plan

Before the completion of the first year of the PhD programme (after 11 months), an updated PhD must be uploaded thorugh the PhD manager system.

  1. Co-operation with an external research environment.
  2. Communication of scientific knowledge, e.g. in the form of teaching and presentation of one's own results at international conferences or in a periodical.
  3. Presentation of the academic research project that forms the basis for the thesis.
  4. Course activities equivalent to one half of an academic year. This is converted by the Faculty to 30 ECTS credits. A more detailed specification of the extent and contents of the courses is provided when clicking here.

The updated study plan must comprise a description of the academic progress and a precise indication of the undertakings during the remainder of the programme. The updated PhD study plan must follow the template found here.

Evaluation of the PhD study programme

According to the Ministerial Order, the Doctoral School must ensure that the PhD student is making progress according to her/his approved study programme. This requirement is met by the six months evaluation. The evaluation is conducted by means of the principal supervisor and the PhD student submitting a declaration to the Doctoral School stating that the performance of the PhD student is satisfactory and that the programme is expected to be completed within the scheduled three years.

If the performance during a study programme is not satisfactory, this must be declared to the Doctoral School. This declaration must be accompanied by an explanatory statement. Together with the principal supervisor, the PhD student prepares a detailed plan of action in order to ensure that her/his performance becomes satisfactory after a 3 month period. Subsequently, it is the duty of the principal supervisor to judge whether the performance progress has been re-established. If the PhD student does not accept the offer or is unable to recover lost ground, the registration of the student will be cancelled at the end of the 3 month period.

6 Months' Evaluation Form (Supervisor)

In order to secure a successful outcome of the 6 months evaluation procedure, the Doctoral School recommends that the following guidelines are taken into consideration in connection with the 6 months evaluation procedure of PhD student and PhD supervisor(s).

Completion of the PhD study programme

The PhD programme is completed with the preparation of a PhD thesis. The thesis is submitted to the Faculty and must be publicly presented and defended. The thesis and its defence must be evaluated by an assessment committee. The Doctoral School recommends that the appointment of the assessment committee takes place before the PhD thesis is submitted to the Faculty. Before the appointment of the assessment committee, the principal supervisor must fill out a declaration that all other components of the programme have been successfully completed. A detailed description of the procedure for the finalising of the PhD programme is available in The Doctoral Schools Rules.

The assessment committee is appointed by the Dean upon recommendation frem the PhD Board and consists of 3 members, of which 2 must be extramural. Supervisors do not participate in the assessment committee with voting rights, but the principal supervisor should nevertheless always participate in the committee's evaluation. The assessment committee performs its recommendation in two stages. Prior to the assessment committee deciding on the date for the public defence, it must have formed an opinion as to whether the thesis qualifies as suitable for defence. Should the assessment committee view the thesis negatively, the assessment committee shall state in the recommendation whether the PhD thesis may be resubmitted in a revised version. After the defence of the thesis, the assessment committee sends a general evaluation of the thesis and its defence to the Doctoral School as well as a recommendation as to whether the degree should be awarded or not.

After the Academic Council has awarded the PhD degree, the secretariat will prepare a PhD diploma in Danish and English. The diploma will contain a description of the programme, the title of the thesis, the composition of the assessment committee and other relevant information.

For a brief overview of the study please see the following figure